Progress billing
- Today
- Pay apps assembled by hand from the schedule of values.
- Built
- Draft pay app built from percent complete and approved change orders.
Target: pay apps out by the billing deadline
Specialty and commercial contractors
Send every pay app on time, and see a job running over while you can still fix it.
We automate progress billing, retainage tracking, lien waivers and job costing for specialty contractors, inside the software you already use.
A partner, not a sales rep, reads every request and replies within two business days.
Our team’s experience includes
- The Walt Disney Company
- Electronic Arts
- Amazon
- J.P. Morgan
- LiveRamp
- Yahoo
- Overture
Why contractors wait 60 days to get paid
- The pay app is late because the backup is late.Your PM assembles change orders and lien waivers by hand.
- Retainage sits on a spreadsheet.Nobody chases it after closeout.
- You find the overrun at month-end.Job cost reports arrive too late to act.
What we automate first
We start with the work that gets you paid.
Lien waivers
- Today
- Conditional and unconditional waivers chased by email.
- Built
- Waivers requested, tracked and matched to each payment.
Target: no payment held for a missing waiver
Retainage tracking
- Today
- Retainage tracked in a spreadsheet.
- Built
- Retainage per job and per sub, with release reminders at closeout.
Target: every released dollar collected
Job costing and dispatch
- Today
- Costs reviewed monthly and schedules built by hand.
- Built
- Daily cost against budget and a draft schedule.
Target: overruns flagged at 10%
Example builds
What we would build for a contractor like you
Example build: a 60-person mechanical contractor’s pay apps
- Commercial mechanical
- About $18M revenue
- Construction accounting software
Today
- Each PM spends about a day a month building pay apps.
- Missing lien waivers hold up about one payment in five.
Where your team approves
- The PM confirms percent complete before the draft is built.
- The controller approves each pay app before it goes to the GC.
What we build
- 1 · ConfirmPM confirms percent complete
- 2 · DraftPay app from schedule of values
- 3 · AttachChange orders and lien waivers
- 4 · ApproveController signs off
- 5 · SubmitSent to the GC portal
- 6 · TrackRetainage and payment follow-up
AutomatedPerson approves
Built to
1 day → 1 hourper pay app
On timeevery billing cycle
Zeropayments held for missing waivers
How it pays back: getting paid one cycle sooner on $18M of revenue frees well over $1M of cash. Built to pay back within the first year.
Timeline: Workflow Sprint (2 to 3 weeks), then a 6-week buildTypical price: $2,500 Workflow Sprint (credited) + about $14,000 to build
Your version follows each GC’s pay app format and your own retainage terms.
How an engagement works
You start with one process and can stop after any step.
2 to 3 weeks
Workflow Sprint
$2,500
We map one process, set the baseline and target, and scope the build. The fee is credited toward the build.
4 to 8 weeks
Build
$7,500 to $20,000
Fixed fee, quoted in writing. We hold back 20% until the build hits its agreed target.
Optional
Run
From $1,000/mo
We monitor, fix and improve it, and can manage the AI tools you already pay for. Cancel any month.
Buying for a portfolio? See sponsor pricing.
Questions owners ask
Who does the work?
A partner, not a sales rep, writes every plan and leads every build. Any engineer who joins is introduced before they start.
Do you get paid by the vendors you recommend?
No. We don’t resell software or take referral fees or commissions. If we recommend a tool, you buy it directly.
Where does our data go?
Into accounts you own. If it can’t leave your environment, we can keep processing there, including open-source models on your own servers.
Get a written plan.
Tell us about the process that takes the most hours. We’ll tell you whether AI can do it, what it would take and what it’s worth.
Free, and written by a partner.