Customer order entry
- Today
- Inside sales retypes PDF and email POs.
- Built
- Orders read, checked against price lists and entered for release.
Target: same-day entry
Distributors and importers
Enter every customer PO the day it arrives, and know your landed cost before you quote.
We automate order entry, three-way match and landed cost for wholesale distributors and importers, inside the ERP you already run.
A partner, not a sales rep, reads every request and replies within two business days.
Our team’s experience includes
- The Walt Disney Company
- Electronic Arts
- Amazon
- J.P. Morgan
- LiveRamp
- Yahoo
- Overture
Where a distributor’s margin leaks
- A container lands and nobody knows the true cost yet.You quote on last quarter’s landed cost.
- Three-way match is done by eye.Short shipments get paid in full.
- Customer POs arrive in 40 formats.Inside sales retypes them all day.
What we automate first
We start with the work that touches margin.
Three-way match
- Today
- PO, receiver and invoice compared by hand.
- Built
- Matched line by line, with only variances sent to AP.
Target: short shipments caught before payment
Landed cost
- Today
- Freight, duty and brokerage allocated in a spreadsheet.
- Built
- Costs allocated to SKUs as the invoices arrive.
Target: landed cost current within a week of receipt
Customs and shipping paperwork
- Today
- Commercial invoices and packing lists rekeyed.
- Built
- Documents drafted from the PO and receiver for review.
Target: minutes per shipment, not an hour
Example builds
What we would build for a distributor like you
Example build: a $40M importer’s three-way match and landed cost
- Wholesale importer
- About 60 containers a year
- NetSuite
Today
- AP spends about 3 days a month matching POs, receivers and invoices.
- Landed cost is updated quarterly, so quotes use stale margins.
Where your team approves
- AP approves every variance over 2% or $250.
- The controller signs off landed cost before it posts to inventory.
What we build
- 1 · CollectVendor, freight and duty invoices
- 2 · MatchPO, receiver and invoice
- 3 · ReviewAP approves variances
- 4 · AllocateFreight and duty to SKUs
- 5 · ApproveController signs off
- 6 · PostLanded cost updated in NetSuite
AutomatedPerson approves
Built to
3 days → ½ dayof matching a month
Weeklylanded cost, not quarterly
Everyshort shipment flagged
How it pays back: catching short shipments and quoting on current cost protects margin on every order. Built to pay back within a year.
Timeline: Workflow Sprint (2 to 3 weeks), then a 6-week buildTypical price: $2,500 Workflow Sprint (credited) + about $15,000 to build
Your version uses your variance limits, your broker’s invoice format and your allocation method.
How an engagement works
You start with one process and can stop after any step.
2 to 3 weeks
Workflow Sprint
$2,500
We map one process, set the baseline and target, and scope the build. The fee is credited toward the build.
4 to 8 weeks
Build
$7,500 to $20,000
Fixed fee, quoted in writing. We hold back 20% until the build hits its agreed target.
Optional
Run
From $1,000/mo
We monitor, fix and improve it, and can manage the AI tools you already pay for. Cancel any month.
Buying for a portfolio? See sponsor pricing.
Questions owners ask
Who does the work?
A partner, not a sales rep, writes every plan and leads every build. Any engineer who joins is introduced before they start.
Do you get paid by the vendors you recommend?
No. We don’t resell software or take referral fees or commissions. If we recommend a tool, you buy it directly.
Where does our data go?
Into accounts you own. If it can’t leave your environment, we can keep processing there, including open-source models on your own servers.
Get a written plan.
Tell us about the process that takes the most hours. We’ll tell you whether AI can do it, what it would take and what it’s worth.
Free, and written by a partner.